Scheduling a Meeting in Microsoft Teams

When to use:

Schedule your meetings directly in Teams.

Want to easily see other’s free/busy when scheduling a Teams meeting

Want to create an appointment in people’s Exchange calendar from Teams

Scheduling a Meeting in Teams:

Note: Any meetings you make in the Teams calendar will show up in Outlook’s calendar for yourself and others you invite. This allows you to schedule a meeting without having to go into Outlook.

Click on “Calendar” tab on the sidebar.

Click “New meeting” on the top-right to schedule a meeting, event, etc. 

Enter the time and information for the event, as well as attendees.

To see people’s availability, there is a scheduling assistant tab similar to Outlook.  

You could also add a Channel (a branch of a Team). That will invite everyone in the channel to the meeting, and recordings and chat will go directly in that channel for reviewing later.

Note: When you add attendees to the meeting, you will send this event to their Outlook, where they can accept and include it into their own Exchange calendars.

When you “add a channel”, it will invite every member that is in that Team’s channel via Teams, but not send an Outlook invite to them. You can do both to send an invite and store recordings/chats in the specified channel. 

Click on “Save”, or “Send” if you included attendees, and you’re all done! You should be able to see the event in Outlook and Teams.